1.1. We are Barneby Gates Limited trading as ‘Barneby Gates’ (we, us, our). We design, manufacture and sell wallpaper, fabrics and cushions (our Services). Our registered address is at Manor Farm, Sharcott, Pewsey, Wiltshire, SN9 5PA. Our company number is: 8808304.
2.1. From time to time we may need to process Personal Data (that is information about someone who can be identified from the data) in connection with our business and our Services. This Personal Data may be about you or other people. This notice explains how we will use the Personal Data we hold
2.2. As part of our Services we may transfer Personal Data to other people. We’ve set out a list of who we might transfer Personal Data to at paragraph 7. This notice only deals with our use of Personal Data. Recipients not bound by this privacy notice. If you click on a link that takes you away from our website, this privacy notice shall not apply.
2.3. We might need to change this privacy notice from time to time. If we do, we will let you know. So please do keep an eye on our notice before giving us any Personal Data.
2.4. All of the defined terms in this notice are explained in paragraph 14 below. If you have any questions about this notice, feel free to send us an email to firstname.lastname@example.org
3.1. We hold Personal Data about the following groups of people (Data Subjects):
Anyone who has purchased any goods or services from us. If the Customer is a business, this might also include any individual from that business which we were dealing with for the purposes of facilitating the contract.[table id=1 /]
4.1. We are a Controller in respect of:
a) Customer Data:any Personal Data which we hold about our Customers; and
b) Prospective Customer Data: any Personal Data which we hold about our Prospective Customers.
This means we make decisions about what data to collect (in respect of those groups of Data Subjects) and how to use it.
5.1. We might collect Personal Data in the following ways:
CUSTOMER DATA[table id=2 /]
PROSPECTIVE CUSTOMER DATA[table id=3 /]
We do not anticipate that any of the Personal Data which we collect and store will include Special Categories of Personal Data. Special Categories of Personal Data includes details about an individual’s race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about health and genetic and biometric data.
We may also collect, use and share Aggregated Data such as statistical or demographic data which we collect from interactions with you. Aggregated Data may be derived from Personal Data but since it cannot be used to identify an individual, it is not Personal Data.
i) We hold and process Customer Data as a Controller, which means we must have a ‘lawful basis’ for doing so. We have set out how we use Customer Data along with our lawful basis in the table below.
ii) Anywhere we are relying on legitimate interest we believe that such processing is necessary for the purposes of our legitimate interest, which in this case is to function as a business. We consider such use goes no further than the Data Subject would reasonably expect; is likely to align with the Data Subject’s interests (by enabling us to provide a sustainable business model) and is unlikely to be detrimental to the fundamental rights and freedoms of the Data Subject.[table id=4 /]
PROSPECTIVE CUSTOMER DATA
i) We hold and process Prospective Customer Data as a Controller, which means we must have a ‘lawful basis’ for doing so. We have set out how we use Prospective Customer Data along with our lawful basis in the table below.
ii) Anywhere we are relying on legitimate interest we believe that such processing is necessary for the purposes of our legitimate interest, which in this case is to function as a business. We consider such use goes no further than the Data Subject would reasonably expect; is likely to align with the Data Subject’s interests (by enabling us to provide a sustainable business model) and is unlikely to be detrimental to the fundamental rights and freedoms of the Data Subject.[table id=5 /]
7.1 We may disclose Personal Data to third parties in the following instances:[table id=6 /]
7.2 We may also disclose personal Data in the following circumstances:
If you have any questions about who your data might be transferred to please send us an email at email@example.com
8.1. It is our policy to ensure that all Personal Data held by us is handled correctly and appropriately according to the nature of the information, the risk associated with mishandling the data, including the damage that could be caused to an individual as a result of loss, corruption and/or accidental disclosure of any such data, and in accordance with any applicable legal requirements.
8.2. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
9.WHERE DO YOU STORE THE PERSONAL DATA YOU COLLECT?
9.1 For our EU customers we only use servers in the EU. Our current host servers are provided by Wordpress whose servers are based in the UK.
9.2 If you are based outside the EEA and would like further information about where we hold your data, please contact us by email: firstname.lastname@example.org
10.1. Our retention policies for Customer Data are as follows:
Prospective Customer Data
10.2. Our retention policies for Prospective Customer Data are as follows:
11. WHAT RIGHTS DOES A DATA SUBJECT HAVE ABOUT THE PERSONAL DATA WE COLLECT AND HOLD?
11.1Data Subjects have the following rights in respect of Personal Data relating to them which can be enforced against whoever is the Controller.
i) the purposes of the processing;
ii) the categories of personal data concerned;
iii) the recipients to whom the personal data has/will be disclosed;
iv) for how long it will be stored; and
v) if data wasn’t collected directly from the Data Subject, information about the source.
3. Right of rectification:the right to require the Controller to correct any Personal Data held about the Data Subject which is inaccurate or incomplete
4. Right to be forgotten: in certain circumstances, the right to have the Personal Data held about the Data Subject erased from the Controller’s records
5. Right to restriction of processing: the right to request the Controller to restrict the processing carried out in respect of Personal Data relating to the Data Subject. You might want to do this, for instance, if you think the data held by the Controller is inaccurate and you would like to restrict processing the data has been reviewed and updated if necessary.
6. Right of portability:the right to have the Personal Data held by the Controller about the Data Subject transferred to another organisation, to the extent it was provided in a structured, commonly used and machine-readable format.
7. Right to object to direct marketing: the right to object where processing is carried out for direct marketing purposes (including profiling in connection with that purpose).
8. Right to object to automated processing: the right not to be subject to a decision based solely on automated processing (including profiling) which produces legal effects (or other similar significant effects) on the Data Subject.
11.2 If you want to avail of any of these rights, you should contact us immediately at email@example.com. If we are not the Controller, we will need to transfer your request to the Controller – but we will only do so with your consent. If you do contact us with a request, we will also need evidence that you are who you say you are to ensure compliance with data protection legislation.
12.1 We will comply with any request from a Subject to delete the data we hold about them unless we have reasons for lawfully retaining that data. For example, we may need to keep certain details in order to fulfil an order placed (unless you are cancelling that order) or we may need to keep certain information for our own internal records to keep us right from an accounting perspective or in case there is ever a dispute between you and us in respect of any transactions.
12.3 If we are holding Personal Data about you and using that data for marketing purposes or for any other activities based on your consent, you may notify us at any time that you no longer want us to process Personal Data about you for particular purposes or for any purposes whatsoever and we will stop processing your Personal Data for that purpose. This will not affect your ability to receive our Services.
13.1If you have any questions or concerns about how we are using Personal Data about you, please contact our Data Protection Officer immediately at our registered address (see paragraph 1.1 above) or by email to firstname.lastname@example.org
13.2 If you wish to make a complaint about how we have handled Personal Data about you, you may lodge a complaint with the Information Commissioner’s Office by following this link: https://ico.org.uk/concerns/.
14.1 Throughout this notice you’ll see a lot of defined terms (which you can recognise because they’re capitalised). Where possible, we’ve tried to define them as we go, but we thought it might be useful to have a glossary at the end for you. Anywhere in this notice you see the following terms, they’ll have the following meanings:
Controller is a legal term set out in the General Data Protection Regulation (GDPR), it means the party responsible for deciding what Personal Data to collect and how to use it;
Data Subject means the individual who can be identified from the Personal Data;
Personal Data means data which can be used to identify a living individual. This could be a name and address or it could be a number of details which when taken together make it possible to work out who the information is about. It also includes information about the identifiable individual;
Processor is another legal term set out in the GDPR, it means the party who has agreed to process Personal Data on behalf of the Controller; and
Special Categories of Personal Data means details about an individual’s race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about health and genetic and biometric data.
Last updated: 23-05-2018